Law Firm Administrator (Director of Office Management)

Keating Wagner Polidori Free, P.C. is hiring a Law Firm Administrator. Keating Wagner
Polidori Free, P.C. specializes in personal injury, worker’s compensation, and commercial
litigation cases. It is a boutique plaintiff focused trial practice. It has consistently been ranked as
a Best Law firm according to US News & World Report®.

The role of Law Firm Administrator is non-traditional and dynamic, and the right candidate will
be comfortable handling a variety of different responsibilities (think MacGyver). They are
responsible for managing and overseeing the day-to-day operations of a busy firm, including
overseeing the support staff and working directly with the attorneys. The Law Firm
Administrator’s duties include a wide range of activities including office administration,
personnel, finances, and marketing. You will handle key administrative responsibilities and play
a large role in shaping firm culture. The Law Firm Administrator will work closely with the
partners on firm-wide strategy, employee engagement and retention, systems development,
accounting, HR issues and facilities management.

You must have significant experience managing a team of 20+ people and a budget of a mid-size law firm.

Compensation and Benefits:

$55,000-85,000 (DOE), firm paid health plan, secured garage parking, fitness center access, profit sharing/retirement plan after two years of continuous employment, generous PTO package

Responsibilities:

  • Collaborate with the partners to create the annual business plan, budget, strategic calendar, and regular administrative meetings 
  • Manage daily A/R and A/P for vendors and clients
  • Input hourly client billing and send monthly invoices to clients with attorney approval
  • Work directly with the firm’s marketing exec to execute high level marketing initiatives
  • Supervise, lead, and engage employees in all areas of firm operations
  • Human Resources compliance including recruitment and onboarding, benefits administration, and 
  • Vendor and facilities management

Qualifications:

Who you are is just as important as what you will do. The right person for this role must demonstrate and possess the following skills/qualities/interests:

  • Keen sense of humor and enjoy working with a wide range of personalities 
  • Identify issues and priorities quickly and communicate them effectively 
  • “Manage up” to help the partners run a successful practice and allow you to succeed in the role
  • Strong conflict resolution/communication skills (not conflict avoidance skills) 
  • Seek out and uncover performance issues and recommend solutions 
  • Knowledge in basic IT and the ability to work with the staff and IT partners to mitigate all issues
  • Understand Trust Accounting requirements for law firm practice (COLTAF)
  • Understand ethical rules of professional responsibility (Colorado / ABA)

And have the following experience:

  • Basic Business Accounting (required); Law Firm Trust Accounting (preferred) 
  • Several years of work as an Office Manager (required); Law Firm Office Administrator (preferred) 
  • Human Resources and Benefits administration 
  • Microsoft Office, Outlook, Adobe Acrobat, Excel and billing software such as Tabs and Needles (preferred) 
  • QuickBooks

And the following education / memberships:

  • Bachelor’s degree (required) 
  • ALA (Association of Legal Administrators) membership (preferred)

You must be able to show evidence of your prior success with:

  • Understanding and using common business reports to make decisions (budget variance, P&L, A/R, & A/P) 
  • Helping businesses navigate the complexities of growth and ownership succession 
  • Using project management to ensure clients’ matters are handled appropriately, legal & ethical requirements are met, and clients receive excellent service 
  • On-boarding, supervising, managing, and driving employee engagement 
  • Managing Human Resources functions (recruitment, interviewing, payroll, benefits administration, management of pay and bonus structures) 
  • Managing facilities, tenants, security, technology vendors 
  • Meeting internal and external deadlines 
  • Proactively managing the communications around deadlines to team members and owners

Keating Wagner Polidori Free, P.C. is an equal opportunity employer and values a diverse workforce.

To apply, please send resume to deo@keatingwagner.com and mkeating@keatingwagner.com